NoteShelf for Mac v2.0.10 Activation Download

Keep It for Mac is a powerful tool that integrates note-taking, clipboard, document management, and knowledge organization. It aims to serve as the central repository for storing all information that needs to be retrieved again, supporting notes, web links, documents, images, and any type of file, and ensuring that information is easily accessible through intelligent organization and search functions.

One, Core Interface and Work Area Details

Upon launching Keep It, you will see a typical three-column interface, with a clear layout and clearly defined functional areas. This design has been professionally refined to enhance the efficiency of information management.

1.1 Sidebar (Navigation Bar)

• Position: On the left side of the application window.
• Function:
  • Bookmarks Bar: Top area, where commonly used folders, bundles, or saved searches can be dragged and dropped to achieve quick access. This is similar to a browser’s bookmarks bar, but more focused on quickly accessing the knowledge base entry.
  • Library List: Contains “All Projects”, “Recent”, “Notes”, “Links”, “Documents”, “Images”, “PDF” and other smart filter lists, allowing quick browsing of content by type. These are preset smart folders that do not require manual maintenance.
  • Folder List: Displays the hierarchical folder structure you have created, suitable for rigid classification. It is ideal for building a tree-like knowledge system, such as “Project A/Subtask/References”.
  • Bundles List: Displays the bundles you have created. A project can belong to multiple bundles, suitable for multi-dimensional classification. For example, a paper can belong to “Machine Learning”, “2023 Paper”, and “Under Review” bundles simultaneously.
  • Tag List: Displays all created tags, allowing you to filter projects with a specific tag. Tags support color marking, making them more visually intuitive.
  • Saved Searches: Stores complex search conditions you have saved, facilitating repeated execution. This is crucial for building dynamic knowledge views.

1.2 Middle Area (Project List)

• Position: In the middle of the application window.
• Function:
  • Displays a list of all projects under the selected category (e.g., a specific folder, tag, or search) in the side bar.
  • Supports “List View” and “Icon View” (thumbnail browsing). Switching shortcut keys: ⌘Command + 1 (List), ⌘Command + 2 (Icon).
  • Each item displays an icon, title, preview summary, tags, and modification date. The summary content is automatically extracted, requiring no manual filling.
  • Top of the list is a search box, allowing for real-time global search. The search box supports natural language queries, such as “PDF from last week.”

1.3 Right Area (Editing/Preview Zone)

• Position: On the right side of the application window.
• Function:
  • Displays the complete content of the selected project in this area when a project is selected in the middle area.
  • For notes: Displays a rich text editor for formatting editing. Supports inserting images, tables, to-do lists, etc.
  • For web links: Displays real-time preview or saved offline content (PDF/Web archive). The offline archiving feature is very practical, avoiding the issue of link invalidation.
  • For PDF, images, and documents: Displays file previews. PDF supports highlighting and annotations. The annotation feature integrates deeply with the native preview application of macOS.
  • For Markdown files: Supports editing mode and various preview modes. This is a blessing for technical writers.
  • Top toolbar provides an “Info” panel (⌘Command + I) for viewing and modifying project metadata, such as tags, comments, storage location (folder/bundle). This is the core entry point for managing project attributes.

Two, Complete Work Flow: From Creation to Export

The following example demonstrates the complete operation process for creating a note containing web links and attachments. This workflow covers the core “collect – organize – retrieve” loop of Keep It.

2.1 Create a New Project

Step 1: Create a New Note

• Method 1: Click the “New” button + in the toolbar, select “Note”.
• Method 2: Use the shortcut ⌘Command + N. This is the most efficient way.
• Method 3: Right-click in the target folder and select “New Note”.

A new note will open in the editing area, allowing you to directly input a title and content. Keep It’s rich text editor supports pasting formatted content from other applications.

Step 2: Save Web Links

• Method 1 (Drag and Drop): Drag the web icon from the address bar of Safari or Chrome directly to the middle area or sidebar of Keep It, corresponding to a specific folder. This is the most intuitive “collect” method.
• Method 2 (Share Extension): In the browser, click the share button, select “Keep It” extension, and choose to save as a link (real-time preview) or PDF/Web archive (offline). It is recommended to default to “Web Archive” to ensure offline availability.
• Method 3 (Bookmark Tool): For browsers without share extensions, use the “Bookmark” tool in the Keep It menu bar. This tool is always present in the menu bar and can save the current page with a single click.

步骤3：为笔记添加附件

• In the note editor, drag and drop local files (such as images, PDFs, Word documents) directly into the editor.
• Attachments will be embedded as icons within the note and saved as independent files in the Library. This means the attachments can be searched and referenced independently.

2.2 Organize and Categorize

步骤4：Move to Folders

• Select an item in the middle panel and drag it onto the target folder on the side panel.
• Alternatively, select an item and press ⌘Command + I to open the Info panel, where you can select or add a folder in the “Location” area.

步骤5：Add to Bundles

• Similar to folder operations, drag an item onto the target bundle. A project can exist in multiple bundles.
• Managing the location in the Info panel makes the bundling function clearer, which is a core feature of Keep It that distinguishes it from traditional file managers.

步骤6：Add Tags and Comments

• Select an item and press ⌘Command + I to open the Info panel.
• Enter a new tag name or select from existing tags in the “Tags” field. Tags will be automatically assigned colors.
• Add searchable descriptive text in the “Comments” field. The comment content is also indexed for full-text search.
• Quick Tagging: After selecting an item in the middle panel, press ⌃Control + ⌥Option + a number key (1-9) to quickly associate a commonly used tag. This requires defining the tag order in the tag list beforehand.

2.3 Search and Retrieve

步骤7：Find Content

• Focus on the search box at the top of the middle panel (shortcut: ⌘Command + F).
• Enter keywords, supported in natural language, such as “PDF from last month” or “tags: work image.”
• Search results will be filtered in real-time. Click the “Save” button on the right side of the search box to save the current complex search conditions for future use. This is akin to creating a dynamic smart folder.

2.4 Export and Share

步骤8：Export Projects

• Select one or more items in the middle panel.
• Right-click to choose “Export…” or use the menu bar “File” > “Export…”.
• In the pop-up window, choose the export format (such as notes can be exported as PDF, RTF, HTML, or plain text), and specify the target folder.
• Share Links: Right-click an item and choose “Copy Keep It link” to obtain a direct-clickable link within the local Keep It that can be pasted into other notes or emails. This facilitates quick navigation within the knowledge library.

三、Common Advanced Techniques

Mastering these advanced techniques can elevate your knowledge management efficiency.

四、Common Issues and Solutions

Here are some common issues users encounter during their use of Keep It, along with our solutions.

Five, Summary of Keyboard Shortcuts

Mastering keyboard shortcuts is key to improving operational efficiency. Below is a summary of the highest-frequency keyboard shortcuts in Keep It.