GoodTask for Mac v6.9.3 Chinese Activation Version Download

2.3 Organizing and Executing Tasks

When tasks accumulate to a certain number, efficient organization and execution strategies become even more important.

2.4 Final Export and Archiving

GoodTask itself does not provide traditional export functions (such as PDF, Excel), as it is deeply synchronized with the system-native applications. Its “export” concept is reflected in data sharing and archiving.

Three, Advanced Function Usage Tips

Mastering the following advanced techniques can transform you from “using” to “proficient”, significantly enhancing your productivity.

3.1 Batch Operations

This is the core efficiency feature of GoodTask. Imagine needing to move all tasks with a “Medium” priority in the “Website Development Project” list to next week.

1. Click and hold Cmd key and single-click multiple tasks, or use Cmd + A to select the entire list.
2. Right-click the selected area or use the toolbar’s “Batch Operations” button.
3. Select “Edit” to modify all selected tasks’ dates, lists, tags, and priority attributes at once.
4. Select “Check” or “Delete” to batch mark tasks as completed or delete them.

3.2 Creating Custom Smart Lists

Going beyond the built-in smart lists to create personalized filtering views. For example, create a list that only displays high-priority tasks in the “Work” list.

1. Click the add smart list button at the bottom of the sidebar (the plus sign).
2. In the pop-up settings window, define the rules:
   • Name: For example, “High Priority Work”.
   • List and Calendar: Select the “Work” list.
   • Filter Rules: Add “Priority equals High” to the list.
3. Click “Save”. Now, the sidebar will display a dynamic list that only shows high-priority tasks in the “Work” list.

3.3 Quick Editing (Quick Entry)

Without opening the detail panel, quickly modify key attributes. This is a favorite among keyboard flow users.

1. Select a task.
2. Use the following shortcuts directly to modify:
   • Ctrl + 1/2/3/4: Set priority (Low/Normal/High).
   • Ctrl + T: Quickly add or switch tags.
   • Ctrl + L: Quickly change the list.

3.4 Natural Language Input

When adding tasks quickly, directly input natural language in the title. GoodTask will automatically parse it. This is much faster than manually setting each attribute.

Example: Input “Weekly Monday morning 10 AM meeting #Team Repeat Weekly”, then press Return. GoodTask will automatically set the date to next Monday morning 10 AM, add the “Team” tag, and set a weekly repeat rule.

During the usage, you may encounter some issues. Below are the common issues and solutions based on user feedback.

4.1 Tasks are not displayed in the iPhone/iPad Reminders app

Issue: Tasks created in GoodTask (Mac) are not visible in the Apple Reminders app on other devices.

Solution:

1. Check the “System Settings” > “[Your Name]” > “iCloud” to ensure that “Reminders” is enabled.
2. In the GoodTask sidebar, confirm that the task list is not set as a “Local List” (usually indicated by an iCloud icon next to the list name).
3. Try moving the task to another explicit iCloud list (such as the default “Reminders” list) in GoodTask.

4.2 Calendar events are not displayed in GoodTask

Issue: The calendar view in GoodTask is empty, or lacks events from certain calendar accounts.

Solution:

1. Open the GoodTask menu > “Settings” (press Cmd + ,).
2. Switch to the “Calendar” tab.
3. Ensure that the calendar accounts you want to display (such as iCloud, Google) are checked.
4. Ensure that the “Display calendar events in the list” option is enabled.

4.3 Keyboard shortcuts are not working

Issue: Certain global shortcuts (such as quick task addition) are conflicting with other applications or are not responding.

Solution:

1. Go to “System Settings” > “Keyboard” > “Keyboard Shortcuts”.
2. Select “Application Shortcuts” in the left sidebar.
3. Check if there are other shortcuts set for “All Applications” that conflict with GoodTask and modify or delete them if necessary.
4. In GoodTask settings, ensure that the shortcut functionality is enabled.

4.4 How to search for all tasks with a specific tag?

Issue: You want to find all tasks tagged with “#important”, regardless of their list.

Solution:

1. Use the global search: click the top “Search Box” in the sidebar or press Cmd + F.
2. Directly input “#important” and press Return.
3. The main view will display all tasks containing that tag.

4.5 How to recover a deleted task?

Issue: You accidentally deleted an important task.

Solution: GoodTask does not have an internal “Trash” feature. The delete operation directly syncs to iCloud. Therefore, the most effective method is: immediately check the “Recently Deleted” list in the “Reminders” app on your Mac or iOS device (if supported by the system version). If not supported, recovery is not possible. It is recommended to develop the habit of regularly backing up iCloud data.

4.6 How to share a complete task list with a colleague?

Issue: You need to share the “Website Development Project” list with a colleague.

Solution: GoodTask does not support direct list sharing. However, you can use iCloud’s shared reminders feature: share the corresponding list in the Apple “Reminders” app with your colleague. GoodTask will automatically sync the shared list and all its tasks.

Five, GoodTask for Mac Shortcut Summary Table

Mastering shortcuts is a must to become a GoodTask expert. Below is a table summarizing the most commonly used shortcuts, which is recommended to print and place next to your monitor.

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