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BusyCal 3 is a fully featured, highly customizable, and stable calendar application designed specifically for macOS. It integrates numerous innovative features aimed at enhancing the efficiency of scheduling management, with core features including: highly customizable views, integrated task management, travel time planning, map integration, natural language input, real-time weather and lunar phase display, graphical annotations, and intelligent tagging system.
BusyCal offers daily, weekly, monthly, yearly, and list views. Its unique advantage lies in allowing users to deeply customize the view layout, such as adjusting the number of weeks displayed in the monthly view, the number of days displayed in the weekly view, and customizing fonts, colors, and time formats to perfectly match their workflow.
Tasks are directly integrated into the calendar view, clearly displayed until completion on the due date. The side panel can also display the task list in sync. BusyCal’s tasks are fully compatible with macOS and iOS’s “Reminders” application and support bi-directional synchronization.
The information panel supports quick viewing and editing of event details, which can be presented in sidebar, pop-up window, or floating window forms. The panel content is fully customizable, allowing users to choose to display time zones, tags, maps, private notes, and last edit times, among other attributes.
BusyCal automatically calculates travel time for events, either with walking, driving, or public transportation. It supports setting a fixed duration or automatically calculating the dynamic duration using the integrated Apple Maps and location services. The application can also send reminders when traffic conditions change or when early departure is required.
The independent menu bar component runs continuously, allowing users to view the schedule even when the main program is not running. It displays a mini calendar, a scrolling list of events/tasks, and weather forecasts, and supports creating new items via natural language.
Directly displays the weather forecast for the next 10 days, lunar phase cycles, and daily sunrise and sunset times in the calendar.
Allows for graphical annotations for holidays or special events, which can be selected from the built-in emojis, IconFinder library, or dragged from local and network images to the calendar.
As a powerful calendar management tool, intelligent filters can be quickly invoked via keyboard shortcuts or toolbar to perform operations such as displaying/hiding calendar groups, saving the search (e.g., “events containing Joe”), and using preset views (e.g., 8-week monthly view).
Reminders are displayed as movable, resizable floating windows. It supports setting reminders based on the current time or any duration before the event starts, and can set multiple reminder sequences. Reminders will trigger on time even if the BusyCal main program is not running, ensuring no omissions.
Deeply integrated with sister application BusyContacts, forming a lightweight CRM solution. After associating contacts with events, users can quickly access their emails, phone numbers, and complete interactions in BusyContacts.
Here are some main interface displays of BusyCal 3:






Download the BusyCal 3.10.0 Chinese activation version installation package from our site. The file is usually in .dmg format. Double-click to open the .dmg file, which will show a window containing the application icon and the application folder.
Drag the BusyCal icon from the left to the right “Applications” file icon. The system will automatically copy the files to your Mac’s Applications directory. This process usually takes just a few seconds.
Open “Launchpad” or find BusyCal in “Applications” folder, double-click to start. Since it’s an app downloaded from the internet, macOS may pop up a security prompt. Click “Open” to continue.
After starting, the software will prompt you to enter the activation code. Open the “activation code.txt” file that came with the installation package, copy the activation code, and paste it into the activation window. Click the “Activate” button. Activation is successful when you see the prompt.
After activation, BusyCal will guide you to add calendar accounts. You can choose to add iCloud, Google Calendar, Outlook, etc. Follow the wizard to input account information and authorize. This step is crucial for syncing data.
Enter BusyCal > Preferences in the menu bar. Here, you can adjust the default view of the calendar, the sound of reminders, and the color of events. It’s recommended to spend a few minutes to make the software interface more in line with your personal preferences.
After installation, it’s recommended to restart your Mac to ensure all components are loaded properly. If you encounter any permission prompts, go to System Preferences > Security & Privacy > Privacy > Privacy, and grant BusyCal the necessary permissions.
BusyCal 在自带日历基础上增加了大量高级功能。例如,它支持深度自定义视图,提供集成任务管理、智能出行时间计算、图形化标注等。对于重度日程管理用户,BusyCal 的效率和灵活性远超原生应用。
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Open BusyCal, enter File > Add Account > Google. The system will pop up a browser window, requiring you to log in with your Google account and authorize. After authorization, all your Google calendars will be automatically synced to BusyCal. Two-way synchronization is enabled by default.
To display weather, BusyCal needs your location permission. Go to System Preferences > Security & Privacy > Privacy > Location Services, and ensure BusyCal is checked. After that, restart the application to apply the changes.
When creating or editing an event, find the “Repeat” option. You can choose pre-set repeat rules, such as daily, weekly, monthly, or select “Custom” to set more complex rules, like “Every workday at 3 PM”.
Yes. In the title bar of the event creation window, you can directly input natural language sentences like “Meeting at 3 PM tomorrow.” BusyCal will automatically parse the time, date, and title, and fill them into the corresponding fields. This is a very efficient way to create events.
BusyCal’s data is stored in iCloud or your configured CalDAV server. Ensure your account is set to “Sync on This Mac” in Preferences > Accounts. You can also manually back up the data as .ics files through File > Export.
No. Updates to BusyCal typically won’t affect user preferences and stored calendar data. Your view layouts, events, tasks, etc., will be retained. However, for safety, it’s recommended to back up your data through File > Export before major updates.
This issue was fixed in version 3.10.0. If you encounter this problem, ensure you have updated to the latest version. If updating doesn’t solve the issue, check if the link in the event description is complete, or try manually copying the link to open it in a browser.
In the left sidebar of the main interface, you’ll see a list of all added calendars. Each calendar is preceded by a colored square. Click the square to switch between displaying and hiding the calendar. When hidden, events in that calendar won’t be displayed in the view.
Below is a table summarizing the most commonly used shortcuts in BusyCal 3, helping you to operate quickly and efficiently.
| Shortcut | Function |
|---|---|
| Cmd + N | Create a new event |
| Cmd + T | Create a new task |
| Cmd + D | Copy selected event or task |
| Cmd + 1/2/3/4/5 | Switch view: Day/Week/Month/Year/List |
| Cmd + Left/Right Arrow | Move to previous day/next week or previous month/next month (depending on the current view) |
| Cmd + Up/Down Arrow | Scroll up/down one hour in the Weekly view |
| Cmd + F | Open the Smart Filter search box |
| Cmd + , | Open Preferences |
| Space Bar | Quickly view the details of the selected event |
| Delete | Delete the selected event or task |
| Cmd + Shift + D | Jump to today |
| Cmd + Shift + N | Quickly create an event in the menu bar component |
The Smart Filter is the core efficiency tool of BusyCal. For instance, you manage both a “Work” and “Personal” calendar. You can create a “Today’s Work” filter, set the rule to “Calendar is ‘Work’ and Date is today”. Then, click once to view today’s work schedule in the view.
Don’t waste time clicking. Press Cmd + N to open a new event, type “Video Conference with Zhang Manager at 4 PM next Friday” in the title bar. BusyCal will automatically recognize and fill in the time. This tip is especially useful for quickly entering appointments during meetings, with high efficiency.
In the event details, click the “Travel Time” option, choose “Drive”. BusyCal will automatically use Apple Maps to calculate the driving time from your current location to the event location, and reserve this time in the calendar in advance. If traffic is congested, it will also send a reminder.
Little Wang is a project manager who needs to plan weekly tasks every Monday morning. He first creates a “Project A” calendar in BusyCal, setting its color to blue. Then, using natural language, he inputs: “Project A Stand-up Meeting at 10 AM on Monday”. Next, he sets each milestone of Project A as a task and associates it with the “Project A” calendar. Finally, he creates a smart filter “Project A This Week”, and view all related matters with a single click. The entire process takes less than 10 minutes.
Little Li is a freelance designer who uses BusyCal with BusyContacts. She creates a contact for customer “Zhang San” in BusyContacts, recording each communication. When creating a meeting with Zhang San in BusyCal, she directly associates this contact. This way, the details of the meeting will show Zhang San’s phone number and the latest communication record. This lightweight CRM method is very efficient.
BusyCal 3 for Mac is a professional and powerful calendar tool. It not only provides the native application’s unique high-level customization capabilities, but also enhances the efficiency of scheduling management through features such as task management, smart filters, and travel time planning. Whether you need to plan meticulously as a project manager, or need to manage customer relationships efficiently as a freelancer, BusyCal can become an indispensable efficiency partner on your Mac. After the 3.10.0 update, its stability and compatibility have been further improved. Download now to experience a more efficient scheduling management method.
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